Join Our Esteemed Nonprofit as an Executive Assistant to the President & CEO!
Are you eager to contribute to a mission-driven organization that enhances the community’s quality of life? Do you aspire to collaborate with leading business figures in Louisville? If so, we invite you to explore this exceptional opportunity!
We are a highly regarded nonprofit organization, celebrated as a Best Place to Work. We are currently seeking an Executive Assistant to support our President & CEO, with a primary reporting line to the Chief of Staff and a secondary line to the CEO. Our recruitment process prioritizes skills, experience, and alignment with our organizational values. We seek individuals who are dedicated, inclusive, results-oriented, and collaborative to further our mission and enrich our workplace culture.
Our impactful initiatives and programs earned us the Chamber of the Year accolade in 2019. By joining our team, you will play a vital role in fostering economic growth through various efforts, including supporting local businesses, advocating for a business-friendly climate, and addressing workforce challenges.
As part of our dynamic team, you will engage with motivated and innovative professionals in a collaborative environment. We provide a flexible hybrid work arrangement, competitive compensation, and comprehensive benefits.
Our organization is at the forefront of economic development. As the largest convener of business leaders in the region, we spearhead strategies focused on business attraction, nurture the entrepreneurial ecosystem, and champion talent development within the community. As advocates for the business community, we facilitate engagement on matters impacting regional competitiveness.
Key Responsibilities
- Manage the CEO’s calendar, coordinating meetings and ensuring that appointments and travel arrangements are meticulously organized.
- Act as a primary liaison between the CEO and internal/external stakeholders, screening communication and prioritizing correspondence based on urgency.
- Organize Board of Directors and committee meetings, including preparing agendas, presentations, and minutes, while ensuring follow-up on action items.
- Coordinate all aspects of the CEO's travel, managing itineraries and accommodations.
- Handle sensitive information with the utmost confidentiality, ensuring the CEO is well-prepared for engagements.
- Prepare and proofread documents, reports, and presentations for the CEO, assisting with grant reporting and financial tasks.
- Support special projects initiated by the CEO, including community engagement and fundraising activities.
- Oversee the efficient operation of the CEO’s office and maintain organized records and filing systems.
While we offer a hybrid work environment, the Executive Assistant will be expected to work on-site five days a week during a designated 12-week period from March to May 2025. During this time, responsibilities will include front desk duties, assisting with conference room management, and maintaining office supplies. Following this period, the Executive Assistant will coordinate remote workdays based on the CEO’s preferences.
Required Skills
- Strong communication skills with the ability to interact with high-level executives.
- Exceptional organizational abilities, enabling the prioritization of multiple tasks with meticulous attention to detail.
- Strong interpersonal skills, capable of fostering relationships with a diverse range of stakeholders.
- Proactive problem-solving skills and decision-making capability.
- Ability to work both collaboratively and independently, demonstrating resourcefulness.
- Proven experience in managing confidential information with discretion and professionalism.
Qualifications
- A high school diploma with some post-secondary education in business administration or a related field, accompanied by five years of experience supporting C-Level executives. Equivalent combinations of education and experience will be considered.
- Demonstrated capacity to meet deadlines and deliver results in a fast-paced environment.
We conduct background checks in line with our hiring policies and ensure the safeguarding of confidential information. Reasonable accommodations will be considered for qualified individuals.
We are proud to be an Equal Opportunity Employer. We look forward to welcoming a talented Executive Assistant who shares our commitment to making a difference!
Employment Type: Full-Time
